Free POS System Software in Malaysia: What You Get and What You Don’t

This guide explains your free options, where they run out, and how to tell when a paid plan pays for itself.

What free POS system software usually includes

Most free POS software covers the basics of a sale: a product or menu list, a checkout screen, receipts and simple sales reports. Many also track stock levels.

What varies is everything around the sale. Payment acceptance, hardware, delivery orders, QR ordering, loyalty and support are where free and paid systems split. If you’re new to how these parts fit together, start with our guide to what good POS system software should include.

Your free POS options in Malaysia

MyInvois e-POS from LHDN

MyInvois e-POS is a free POS platform provided by HASiL for micro, small and medium enterprises. It covers sales management, accounting, inventory and financial reporting. It also lets you issue an e-Invoice during the sale, or later if the buyer asks for one.

It runs on a smartphone or tablet with internet access. Eligibility has reportedly been widened to businesses with annual sales of up to RM5 million, so check the current criteria on the HASiL site. Using it is optional, not mandatory.

MyInvois e-POS suits a business whose main worry is e-Invoice compliance. It is not built around F&B workflows like table QR ordering or GrabFood orders. For more on compliance, see what Malaysian SMEs need from a POS for e-Invoice.

Free-tier POS apps

Some POS apps offer a free core app and charge for add-ons such as advanced inventory, extra staff accounts or integrations. They can help you try out an idea, but a stall or pop-up usually still needs a separate way to take and confirm cashless payments. Check which features sit behind the paywall before you load your full product list.

Free trials of paid POS system software

A free trial gives you the full paid product for a limited time. EPOS360, for example, includes a 30-day free trial of the Grow plan from sign-up. A trial is the best way to test a system during a real lunch rush rather than a quiet demo.

Where free POS system software runs out

The more of these you need, the more a free setup becomes several free tools stitched together. That’s where time goes: reconciling payments from one app with sales in another.

The real cost of “free”

The software price is only one line on the bill. Three other costs matter more over a year.

1. Payment processing fees. Every card or e-wallet payment carries a rate. On EPOS360, DuitNow QR payments are free and card payments start from 1.3%, per the pricing page. Compare rates, not just subscriptions.
2. Hardware. A free app still needs a phone, tablet, printer or payment terminal. Our POS machine price guide lists typical costs.
3. Your time. Re-typing figures between systems, chasing delivery tablets and checking payment screenshots all cost hours.

When free is enough, and when to pay

For a pasar malam stall, bazaar or one-person kiosk, the real question isn’t free vs paid. It’s whether your setup gets you paid fast when the queue builds up.

• A free app records the sale, not the payment. You still need a way to take DuitNow QR, e-wallets and cards, and to confirm each one instantly. Checking customers’ phone screens during a buka puasa rush is where time and money slip away.
• EPOS360 is built for exactly this kind of business. The Grow plan works out to about RM1 a day and includes a free Soundbox that announces every DuitNow QR payment out loud. DuitNow QR payments carry no fees and settle to your TNG eWallet instantly. EPOS360 BlueTap has already been rolled out to 100 Ramadan bazaar vendors in Lembah Pantai.
• It grows with you. When you add delivery orders, table QR ordering or a loyalty scheme, they run in the same app, so you never have to switch systems.
• Free tools still have a place. If you mainly need e-Invoice records and take few cashless payments, MyInvois e-POS may be enough for now.

Not sure which type of setup fits? Our guide to the types of POS systems walks through each one.

What paid POS system software costs in Malaysia

Paid plans for small businesses usually run from tens to a few hundred ringgit a month. As an example, EPOS360’s Grow plan is RM39 a month per store on a 3-month plan, or RM31.20 a month billed yearly. It includes online ordering and delivery management, loyalty, sales insights, table and staff tools, stock tracking and card, QR and wallet payments. Grow subscribers also get a free Soundbox for DuitNow QR payments.

For a full breakdown of what drives the price, read how much a POS system costs in Malaysia. If you want software that also reads your numbers for you, see what an AI POS system actually does.

Questions to ask before choosing POS system software

1. Which features are free, and which are paid add-ons?
2. What are the payment processing rates for cards, DuitNow QR and e-wallets?
3. Does it handle e-Invoice, or will I need a second tool?
4. Can it take delivery and QR orders on the same screen?
5. What support do I get at 8pm on a Saturday?

Frequently asked questions

Is there a free POS system in Malaysia? Yes. LHDN’s MyInvois e-POS is free for eligible MSMEs, and some POS apps have free tiers. Paid systems often offer free trials.

Is MyInvois e-POS mandatory? No. It’s an optional tool to help small businesses meet e-Invoice requirements. You can use another POS that supports e-Invoice.

Can I use free POS software on my phone? Many free options, including MyInvois e-POS, run on a phone or tablet with internet access.

What’s the difference between POS software and a POS system? The software is the app that records sales. The system includes the software, the hardware and the payment processing working together.

When should I switch from free to paid POS software? When you’re juggling separate tools for payments, delivery or loyalty, or losing time reconciling them each night.

Try EPOS360 free for 30 days

EPOS360 puts payments, delivery orders, QR ordering and loyalty in one app, inside Touch ‘n Go eWallet. Start your 30-day free trial and test it on a real service before you pay anything.